All-in-one business solutions
International Sea Transportation module within SOFTTRANS® Application allows management of all operational work processes of goods transported via seaway from origin to destination points.
International Sea Transportation module, where you can define vessels, ship agents, shipowners and ports, allows loading shipments onto containers and vessels using such criteria as destination port, goods type; automatic generation of offers from generated selling tariffs; calculation and reporting of demurrage and storage.
Transactions such as booking, shipment and position tracking, documentation, expected values and invoicing, period and position closing are quickly completed on a digital platform.
- Company, vessel, ship agency, shipowner and port definitions
- Defining ship agency buying and selling tariffs and customer selling tariffs
- Automatic generation of offers to agent and customer, based on entered tariffs
- Automatic creation of cost rates, using rates in agent buying tariffs
- Calculating dangerous material difference on customer and agent basis according to IMO degrees
- Full (FCL), groupage (LCL) and bulk cargo transportation
- Booking transactions
- Loading cargo onto containers and vessels by selecting according to criteria such as destination and goods type
- Entry of position file, shipment and package data for containers
- Entry of comments to be displayed on documents
- Entry and reporting of container seal numbers, PO and goods’ invoice numbers
- Automatic maximum volume (container) control during package data entry
- Tracking transactions related to sea export and import operations, and producing related documents
- Cargo insurance transactions
- Shipment status tracking and planning transactions
- Quick and accurate data entry by using shipment templates
- Sending bill of lading to customer as HTML for confirmation without printing on original forms
- Defining and calculating TEU coefficients on ship agent and container type
- Account settlement with agents on profit or expense basis
- Entry, inquiry and tracking of customer goods order details related to shipment data
- Account settlement and shipment tracking on central agent basis
- Shipment tracking on ship agent contracts basis
- Ship agents automatic premium calculation, tracking and invoice transactions
- Co-load tracking, distribution on maximum volume basis by container type, reflecting totals parametrically in reports
- Defining fixed comments on port basis and printing them on bill of lading
- Tracking and reporting demurrage and storage calculations
- Invoice transactions
- Period and position closing transactions
- Tracking all of the transport process with shipment transactions
RELEVANT APPLICATIONS
All SOFT Applications have been developed in an integrated structure and provide instant information flow and process efficiency. The aim of SOFT ERP is to manage all work operations in integration. Although applications can be used as solo, efficiency increases when multiple applications are used in combination.
SOFT Applications are constantly being adapted and developed by the growing needs of The Business Transformation.
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Customer Relationship Management (CRM)
- Defining marketing, sales and customer representatives and managers
- Assigning target and quotas for representatives based on parametric groupings, and realization analyses
- Turnover and profitability analyses on representative basis and premium calculations
- Defining price and discount authorizations on representative basis
- With its parametric category structure, unlimited data entry and reporting based on companies
- Tracking parametrically defined customer status (prospect, target, regular, lost, etc.)
- Creating customer groups and levels and analysis
- Defining and tracking of companies which make joint decisions
- Controls for preventing duplicate cards and joining duplicate cards
- Tracking customer contacts, unlimited data entry on personal basis and reporting
Line Agency and Operation Management
- Definitions of company, vessel, ship agency, shipowner and port
- Defining ship agency buying and selling tariffs and customer selling tariffs
- Booking transactions and automatic integration of firm bookings to Container Tracking and Warehouse Management Application
- Distribution of bookings to voyage files
- Creating position files for voyages, shipment and package data, entry of comments to appear on documents
- Entry and reporting of container and seal numbers
- Automatic maximum (container) volume control while entering package data
- Automatic transfer of container data entries to Container Tracking and Warehouse Management Application
- Automatic generation of letters of offer to agents and customers based on entered tariffs
- Automatic cost computing using agent buying tariffs
Ship Agency Application
- Detailed vessel and port definitions
- Port tariffs
- Voyage data
- Automatic calculation based on port tariffs
- Issuing agency documentation
- Option to operate in integration with Line Agency Application
- Option to operate in integration with Brokerage Management application
- Shipowner invoices
Ro-Ro Operation Management
- Detailed vessel and crew data, and tracking vessel documents and their validity dates
- Tracking company, truck and driver data
- Using the truck data base, automatic calculation of the differences between freight and weight, length and width
- Tracking blacklist based on company, plate and driver
- Vessel departure tariffs and booking transactions
- Delivery order, bill of lading and shortship transactions
- Cash transactions, collection by all sorts of currency and checks
- Linking manifest and collection
- Manifest transactions; creation of manifest data in integration with delivery order and cash transactions
- Ticket application; tracking tickets, lost ticket and ticket transfer transactions; bonus tickets
Bonded and Export Warehouse Management
- Ability to define multiple export and customs warehouses
- Storing a material in multiple locations (No automatic allocation)
- Tracking full and empty locations, ability to hire some of the locations
- Warehouse entry and exit transactions
- Data interchange between export modules of International Road, Sea and Air Transportation applications (Export Warehouse)
- Transfer of loading information from import modules of International Road, Sea and Air Transportation applications (Bonded Warehouse)
- Tracking goods in warehouse in outgoing units
- Issuing of Delivery Receipt and other documentation
- Tracking damages and failures
- Tracking quantity, weight and volume differences between operations and warehouse
General Project Transportation Management
- Definition of the project. Entry of kinds and quantities of goods to be transported
- Distribution of goods to be transported into different types of transport vehicles (TIR, airplane, container, railway wagon) and opening position files for related modules
- Tracking transport of same cargo on different routes using different types of transport
- Transportation transactions of multiple types
- Tracking transported and remaining cargo
- Tracking types of transport vehicles used in transporting the pieces of cargo.
- Ability to issue documentation for entire project, for transported part or for single truck.
- Ability to issue invoice for entire project or a part of it
- Ability to get reports using all operational modules
- Gross/net profit/loss analysis on joint or module basis for transported cargo using all operational modules
SOFTTRANS® - Bilge EDI Summary Declaration Integration
- Standard codes used in BİLGE software
- Data control by grouping shipments in the position on customs basis and creating Pre-Declaration, Arrival Notification, Depart Notification messages
- Sending Summary Declaration via BİLGE Web Services
- Automatic sending and receiving of messages without user intervention
- Receiving and interpretation of reply messages coming from BİLGE software
- Warning the user by e-mail with MS Exchange Server System Integration module
- Displaying error messages, if any
- Recording of registration number coming from BİLGE software to shipments
- Prevention of sending messages repeatedly
- Integration with International Road, Air, Sea and Railway Transportation, Bonded Warehouse and Export Warehouse Management, Line Agency and Operation, and RO-RO Operation Management System applications
Fair Transportation Management Application
- Definition of fair; entering types and quantities of materials
- Definition and tracking of fair equipments
- Distributing materials to be transported to different types of transportation vehicles (TIR, airplane, container, railway wagon, etc.), and opening truck position files for related modules
- Capability to transfer material details to shipment records from Excel file
- Tracking departure/return voyages and shipments by linking return voyages easily with fair shipment
- Tracking transport of same shipment on different routes using different types of transport
- Transportation transactions of multiple types
- Tracking transported and remaining shipment
- Tracking types of transport vehicles used in transporting the pieces of shipment
General Accounting Management
- Ledger account definition up to 16 digits and 6 levels
- Handling all transactions in TRY, reference currency, EURO, transaction currency and account’s currency
- Cost center control, cost center – ledger links and reports
- Ability of creating collection, payment, booking, opening and closing notes, and voucher templates
- Voucher copy, move and search functions
- Creating provision notes
- Trial balance of different levels and for any number of months
- In-depth reporting from Trial Balance to accounting note and to invoice
- Ability of listing account transactions in selected currency
- Ability to close selected periods to transactions without printing legal books
SOFTTRANS® – INTTRA EDI Integration
- Booking Request Message from SOFT to carrier company via INTTRA
- Shipping Instruction Message from SOFT to carrier company via INTTRA
- Acknowledgement Messages from carrier company to SOFT via INTTRA
- Status Messages (IFTSTA) from carrier company to SOFT via INTTRA
- Automatic messaging over SOFTTRANS® EDI infrastructure
SOFTTRANS® – AMS EDI Integration
- Message interchange with SOFTTRANS® EDI Sub-system
- Message transfer with FTP protocol over internet
- Bill of lading data control
- Message sending and receiving in XML standards
- Recording responses from AMS to International Sea Transportation Application
- Warning users by e-mail via Exchange System Integration Application
SOFTTRANS® - INTTRA SOLAS VGM EDI Integration
- INTTRA VGM (Verified Gross Mass) XML Version 0.8 message format
- Container-based one way VGM declaration
MEET OUR ENTERPRISE SOLUTIONS
We provide flexible, end-to-end business management solutions for organizations of all sizes – from accounting software for small, medium and large businesses, to a full featured ERP platform serving multi-national companies.
SOFTEASY, SOFTREADY and SOFTLOYALTY solutions fulfill the needs for organizations of all sizes.
The management and coordination of the leased virtual servers shall be undertaken by SOFT and a standard backup service comprises 4-week reversible daily image backup for all servers.
The software consultancy and trainings given by experienced SOFT personnel provide the correct and efficient use of SOFT applications.
Our customers can access SOFT’s Help Desk by phone or e-mail and report a problem, issue a request, or get information. A call record will be opened in SOFT Internal Tracking System for all sorts of calls via telephone by the customer.