All-in-one ERP Solution
International Foreign Preliminary/Final Transport Application within SOFTTRANS® Application, which runs in full integration with International Road, Air, Sea, Railway, Driver Tracking, and Truck Tracking and Fleet Management applications, is used for tracking and integration of preliminary/final transports of all modules which include foreign applications. This module comprises the following features and capabilities:
Transactions such as booking, shipment and position tracking, documentation, expected values and invoicing, period and position closing are quickly completed on a digital platform.
- Company (customer, transporter company, etc.) definitions; generating km tables
- Truck definitions (lorries, tractor and trailers) and tracking
- Generating position file for truck; entering shipment and package data, and document explanations
- Taking bookings; loading shipments in the booking pool onto trucks, after selecting shipments by destination, goods type, etc.; controlling weight and volume during loading
- Planning
- Defining TIR freight, premium, and allowance tariffs for hired trucks
- Automatic offer generation from defined tariffs, and tracking
- Option to select tariffs to be used on company basis
- Defining freight tariffs on Full Truck Load (FTL), Less Than Truck Load (LTL), and goods’ type basis; copying tariffs
- Entering cost tariffs, and automatic calculation
- Chronological tracking of fuel unit prices, and feature of automatic updating of cost prices
- Automatic freight calculation from defined tariffs; freight calculation by distributing invoice amount using weighted average on Km basis for positions between two dates
- Freight calculation with the help of parameters definable on job types; feature of selecting freight calculation and invoice item generation programs
- Feature of issuing invoices by grouping with the help of grouping criteria
- Road preliminary/final transport record depending on International Road, Air, Sea, and Railway Transportation will automatically be generated for a booking, or, under a position with blank plate, after being triggered by relevant modules; and feature of account statement generation for relevant module shipments
RELEVANT APPLICATIONS
All SOFT Applications have been developed in an integrated structure and provide instant information flow and process efficiency. The aim of SOFT ERP is to manage all work operations in integration. Although applications can be used as solo, efficiency increases when multiple applications are used in combination.
SOFT Applications are constantly being adapted and developed by the growing needs of The Business Transformation.
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Customer Relationship Management
- Defining marketing, sales and customer representatives and managers
- Assigning target and quotas for representatives based on parametric groupings, and realization analyses
- Turnover and profitability analyses on representative basis and premium calculations
- Defining price and discount authorizations on representative basis
- With its parametric category structure, unlimited data entry and reporting based on companies
- Tracking parametrically defined customer status (prospect, target, regular, lost, etc.)
- Creating customer groups and levels and analysis
- Defining and tracking of companies which make joint decisions
- Controls for preventing duplicate cards and joining duplicate cards
- Tracking customer contacts, unlimited data entry on personal basis and reporting
International Road Transportation
- Company (customer, agency, etc.) definitions, vehicle definitions and tracking
- Full (FTL), Groupage (LTL) and hangered transportation
- Defining customer-specific and general sales tariffs (freight, bill of lading, delivery order and storage) for full, groupage and hangered shipments, and automatic calculation of freight
- Automatic generation and tracking of offers based on tariffs defined
- Booking transactions
- Creating position file for the truck, entry of shipment and package data
- Entry of comments to appear on documents
- Loading cargo onto trucks by selecting them by destination and goods type, automatic volume and weight control while loading
- Tracking transactions for export and import by road transportation operations and issuing related documentation
- Cargo insurance transactions
International Sea Transportation
- Company, vessel, ship agency, shipowner and port definitions
- Defining ship agency buying and selling tariffs and customer selling tariffs
- Automatic generation of offers to agent and customer, based on entered tariffs
- Automatic creation of cost rates, using rates in agent buying tariffs
- Calculating dangerous material difference on customer and agent basis according to IMO degrees
- Full (FCL), groupage (LCL) and bulk cargo transportation
- Booking transactions
- Loading cargo onto containers and vessels by selecting according to criteria such as destination, goods type
- Entry of position file, shipment and package data for containers
- Entry of comments to be displayed on documents
International Air Transportation
- Company, airline company, NONIATA agent, airport and tariff definitions
- Tracking position file on MAWB basis, tracking shipment and package data on HAWB basis for transport
- Option for entering of comments to appear on any kind of document
- Tracking Airline Company MAWB stocks (entry, exit, return, cancellation, reserved)
- Creating and tracking stocks for HAWB numbers
- Ability to have bookings in more than one airline company for customer requests, with pre-booking facility; tracking and reporting of realized and cancelled bookings, of goods which have come to and which are expected to come to the warehouse
- Defining TACT and special freight charges (net or selling) by airline companies and transport location in conformity with international standards. Using these tariffs, automatic freight calculations for MAWB and HAWB
- Transfer of TACT rates, sent by IATA in electronic medium, to application
- Tariffs and automatic calculation of FSC, SCC, MAWB, delivery order, terminal, customs clearance, transfer expenses
- Automatically preparing freight offer for the customer using the tariffs entered
Railway Transportation
- Periodical tariff definitions and automatically creating voyage records from tariffs
- Company (customer, agency, etc.) definitions, railway wagon definitions and tracking
- Freight and other services tariffs on railway carrier company basis
- Automatically generating offers from defined tariffs
- Booking transactions
- Managing transports with more than one stop
- Creating trains from locomotives and railway wagon, and matching railway wagon and shipment
- Creating voyage position file; entry of container, shipment and package data for each railway wagon; entry of comment to print on documents
- Loading shipments onto positions by selecting them according to destination and goods type, etc.; automatic volume and weight control while loading
International Project Transportation Management
- Definition of the project. Entry of kinds and quantities of goods to be transported
- Distribution of goods to be transported into different types of transport vehicles (TIR, airplane, container, railway wagon) and opening position files for related modules
- Tracking transport of same cargo on different routes using different types of transport
- Transportation transactions of multiple types
- Tracking transported and remaining cargo
- Tracking types of transport vehicles used in transporting the pieces of cargo.
- Ability to issue documentation for entire project, for transported part or for single truck.
- Ability to issue invoice for entire project or a part of it
- Ability to get reports using all operational modules
- Gross/net profit/loss analysis on joint or module basis for transported cargo using all operational modules
International Truck Tracking and Fleet Management
- Keeping truck registry files that include data such as; truck’s plate-number, engine and chassis numbers; brand, model and type information; net weight, payload, loading volume data; traffic license date, number of axles and similar detailed information. Performing necessary controls using these data while loading the truck
- Tracking truck’s documents such as traffic inspection, insurance, conformity certificate and similar documents with expiry dates and performing necessary controls while loading the truck
- Tracking periodical (insurance, kasko insurance, truck stamp duty, maintenance, etc.) and unplanned (breakdown) expenses and transactions. Reflecting such costs to voyage and transport costs, and integrating them into future period income and expense accounts
- Reflecting shares from depreciation and operation expenses to voyage costs
- Capability of working with standard and actual costs
- Booking capability on truck basis
- Tracking voyage statuses and planning trucks
- Tracking truck voyage transactions; generating activity reports
- Tracking TIR carnets; entering and integration of serial buying expenses
- Tracking ECMT (European Council of Ministers of Transport) documents
International Driver Tracking Application
- Tracking driver’s personal file, official identity register data and matrimonial data
- Tracking chronologically driver’s professional experience, education and sanitary information.
- Tracking driver’s documents with validity dates such as driver’s permit, passport, visa and their inspection on voyage basis
- Tracking visas by countries and warning mechanism
- Capability of classifying job applications, enrolled personnel, hired vehicle’s personnel, sister companies’ personnel, former staff
- Tracking chronologically personal file notes and all kinds of other transactions
- Tracking advances on voyage basis and expenditures made by driver, advance reimbursements, reflecting expenses to voyage costs
- Tracking of black list
- Warning mechanism for driver documents with validity dates
Bonded and Export Warehouse Management
- Ability to define multiple export and customs warehouses
- Storing a material in multiple locations (No automatic allocation)
- Tracking full and empty locations, ability to hire some of the locations
- Warehouse entry and exit transactions
- Data interchange between export modules of International Road, Sea and Air Transportation applications (Export Warehouse)
- Transfer of loading information from import modules of International Road, Sea and Air Transportation applications (Bonded Warehouse)
- Tracking goods in warehouse in outgoing units
- Issuing of Delivery Receipt and other documentation
- Tracking damages and failures
- Tracking quantity, weight and volume differences between operations and warehouse
MEET OUR ENTERPRISE SOLUTIONS
We provide flexible, end-to-end business management solutions for organizations of all sizes – from accounting software for small, medium and large businesses, to a full featured ERP platform serving multi-national companies.
SOFTEASY, SOFTREADY and SOFTLOYALTY solutions fulfill the needs for organizations of all sizes.
The management and coordination of the leased virtual servers shall be undertaken by SOFT and a standard backup service comprises 4-week reversible daily image backup for all servers.
The software consultancy and trainings given by experienced SOFT personnel provide the correct and efficient use of SOFT applications.
Our customers can access SOFT’s Help Desk by phone or e-mail and report a problem, issue a request, or get information. A call record will be opened in SOFT Internal Tracking System for all sorts of calls via telephone by the customer.