Adapt your business to the digital transformation
International Road Transportation module within SOFTTRANS® Application allows management of all operational work processes of goods transported via highway from origin to destination points.
Some important functions of Road Transportation are realized with this module: defining customer-specific and general selling tariffs (freight, bill of lading, delivery order, and storage) for full truckload, less than truckload, and hangered shipments; automatic calculation and generation of offers based on these tariffs; categorizing and loading shipments; automatic weight and volume control.
Transactions such as booking, shipment and position tracking, documentation, expected values and invoicing, period and position closing are quickly completed on a digital platform.
- Company (customer, agency, etc.) definitions, vehicle definitions and tracking
- Full (FTL), groupage (LTL) and hangered transportation
- Defining customer-specific and general sales tariffs (freight, bill of lading, delivery order and storage) for full, groupage and hangered shipments, and automatic calculation of freight
- Automatic generation and tracking of offers based on tariffs defined
- Booking transactions
- Creating position file for the truck, entry of shipment and package data
- Entry of comments to appear on documents
- Loading cargo onto trucks by selecting them by destination and goods type, automatic volume and weight control while loading
- Tracking transactions for export and import by road transportation operations and issuing related documentation
- Cargo insurance transactions
- Tracking all of the transport process with shipment transactions
- Shipment status tracking and planning transactions
- Quick and accurate data entry by using shipment templates
- Entry of foreign agents’ pre-transport/final transport, handling and customs clearance tariffs as to variable parameters, and automatic calculation using these tariffs
- Account settlement with agents based on profit or expense sharing
- Entry, inquiry and tracking of customer goods’ details related to shipment data
- Loading and discharge sequences management and preparing truck loading scheme as a picture with this information
- Invoicing transactions
- Period and position closing transactions
RELEVANT APPLICATIONS
All SOFT Applications have been developed in an integrated structure and provide instant information flow and process efficiency. The aim of SOFT ERP is to manage all work operations in integration. Although applications can be used as solo, efficiency increases when multiple applications are used in combination.
SOFT Applications are constantly being adapted and developed by the growing needs of The Business Transformation.
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Customer Relationship Management (CRM)
- Defining marketing, sales and customer representatives and managers
- Assigning target and quotas for representatives based on parametric groupings, and realization analyses
- Turnover and profitability analyses on representative basis and premium calculations
- Defining price and discount authorizations on representative basis
- With its parametric category structure, unlimited data entry and reporting based on companies
- Tracking parametrically defined customer status (prospect, target, regular, lost, etc.)
- Creating customer groups and levels and analysis
- Defining and tracking of companies which make joint decisions
- Controls for preventing duplicate cards and joining duplicate cards
- Tracking customer contacts, unlimited data entry on personal basis and reporting
International Truck Tracking and Fleet Management Application
- Keeping truck registry files that include data such as; truck’s plate-number, engine and chassis numbers; brand, model and type information; net weight, payload, loading volume data; traffic license date, number of axles and similar detailed information. Performing necessary controls using these data while loading the truck
- Tracking truck’s documents such as traffic inspection, insurance, conformity certificate and similar documents with expiry dates and performing necessary controls while loading the truck
- Tracking periodical (insurance, kasko insurance, truck stamp duty, maintenance, etc.) and unplanned (breakdown) expenses and transactions. Reflecting such costs to voyage and transport costs, and integrating them into future period income and expense accounts
- Reflecting shares from depreciation and operation expenses to voyage costs
- Capability of working with standard and actual costs
- Booking capability on truck basis
- Tracking voyage statuses and planning trucks
- Tracking truck voyage transactions; generating activity reports
- Tracking TIR carnets; entering and integration of serial buying expenses
- Tracking ECMT (European Council of Ministers of Transport) documents
International Driver Tracking Application
- Tracking driver’s registry data, birth certificate data and matrimonial data
- Tracking driver’s professional experience, education and sanitary information in a chronological order
- Tracking driver’s documents with expiry dates such as driver’s license, passport, visa, and cotrolling these data on voyage basis
- Tracking visas by countries, and warning mechanism
- Capability of classifying job applications, enrolled personnel, hired vehicle’s personnel, sister companies’ personnel, former staff
- Tracking registry file notes and all kinds of other transactions chronologically, and grading them
- Tracking advances and expenditures on voyage basis, advance reimbursements, reflecting expenditures to voyage costs
- Tracking of black list
- Warning mechanism for driver documents with expiry dates
General Project Transportation Management Application
- Definition of the project. Entry of kinds and quantities of goods to be transported
- Distribution of goods to be transported into different types of transport vehicles (TIR, airplane, container, railway wagon) and opening position files for related modules
- Tracking transport of same cargo on different routes using different types of transport
- Transportation transactions of multiple types
- Tracking transported and remaining cargo
- Tracking types of transport vehicles used in transporting the pieces of cargo.
- Ability to issue documentation for entire project, for transported part or for single truck.
- Ability to issue invoice for entire project or a part of it
- Ability to get reports using all operational modules
- Gross/net profit/loss analysis on joint or module basis for transported cargo using all operational modules
International Project Transportation Application
- Definition of project; entering types and quantities of goods
- Transfer of goods to be transported to trucks, and opening truck position files
- Tracking transported and remaining shipment
- Capability to prepare documentation for entire project, for transported part or for a single truck. (FBL and other bills of lading, notifications)
- Ability to issue invoice for entire project or a part of it
- Project gross/net profit/loss analysis
- Flexible reporting capabilities
Fair Transportation Management Application
- Definition of fair; entering types and quantities of materials
- Definition and tracking of fair equipments
- Distributing materials to be transported to different types of transportation vehicles (TIR, airplane, container, railway wagon, etc.), and opening truck position files for related modules
- Capability to transfer material details to shipment records from Excel file
- Tracking departure/return voyages and shipments by linking return voyages easily with fair shipment
- Tracking transport of same shipment on different routes using different types of transport
- Transportation transactions of multiple types
- Tracking transported and remaining shipment
- Tracking types of transport vehicles used in transporting the pieces of shipment
SOFTTRANS® - NCTS/T1 Integration
SOFTTRANS® – NCTS/T1 Integration Application is an interface application which provides efficiency, minimization of errors and cost saving by customs planning utilizing SOFTTRANS® position and shipment data, and sending T1 declarations electronically without entering data again from Web pages to Turkish and European NCTS Systems.
SGS Service Provider Interface
With this interface, notifications can be sent to European NTCS System and T.C. NTCS System using SGS collateral via SGS TransitNet System. In these notifications, SGS is displayed as the main party in charge. The company to use this interface has to sign a separate contract with SGS on this matter. Notification or notifications prepared for a truck are loaded in batch onto SGS System by web services via SGS Interface.
General Accounting Management
- Ledger account definition up to 16 digits and 6 levels
- Handling all transactions in TRY, reference currency, EURO, transaction currency and account’s currency
- Cost center control, cost center – ledger links and reports
- Ability of creating collection, payment, booking, opening and closing notes, and voucher templates
- Voucher copy, move and search functions
- Creating provision notes
- Trial balance of different levels and for any number of months
- In-depth reporting from Trial Balance to accounting note and to invoice
- Ability of listing account transactions in selected currency
- Ability to close selected periods to transactions without printing legal books
Bonded and Export Warehouse Management
- Ability to define multiple export and customs warehouses
- Storing a material in multiple locations (No automatic allocation)
- Tracking full and empty locations, ability to hire some of the locations
- Warehouse entry and exit transactions
- Data interchange between export modules of International Road, Sea and Air Transportation applications (Export Warehouse)
- Transfer of loading information from import modules of International Road, Sea and Air Transportation applications (Bonded Warehouse)
- Tracking goods in warehouse in outgoing units
- Issuing of Delivery Receipt and other documentation
- Tracking damages and failures
- Tracking quantity, weight and volume differences between operations and warehouse
Container Tracking & Warehouse Management Application
- Following functions and features related to container tracking and storage are included in this module.
- Detailed container descriptions
- Tracking operations for owned, hired or shipper’s containers
- Rent, damage and repair tracking; survey tariffs and calculations
- Parametrical container transaction definitions
- Entry of container transactions in domestic and foreign ports
- Parameters related to container status definable on user basis
- Tracking container stocks on domestic and foreign ports
- Tariffs for storage, demurrage, warehousing, carriage, leasing, repairing, warehouse handling
- Automatic calculation from tariffs and invoicing
EDI Integrations
- Agent EDI Integration
- Cargowise Standard EDI Integration
- Customer EDI Integration
- CHAMP (TRAXON) EDI Integration
- DESCARTES EDI Integration
- INTTRA EDI Integration
- INTTRA SOLAS VGM EDI Integration
- AMS EDI Integration
- ISF EDI Integration
- Bilge EDI Summary Declaration Integration
MEET OUR ENTERPRISE SOLUTIONS
We provide flexible, end-to-end business management solutions for organizations of all sizes – from accounting software for small, medium and large businesses, to a full featured ERP platform serving multi-national companies.
SOFTEASY, SOFTREADY and SOFTLOYALTY solutions fulfill the needs for organizations of all sizes.
The management and coordination of the leased virtual servers shall be undertaken by SOFT and a standard backup service comprises 4-week reversible daily image backup for all servers.
The software consultancy and trainings given by experienced SOFT personnel provide the correct and efficient use of SOFT applications.
Our customers can access SOFT’s Help Desk by phone or e-mail and report a problem, issue a request, or get information. A call record will be opened in SOFT Internal Tracking System for all sorts of calls via telephone by the customer.